Keyboard shortcut keys in microsoft office

Keyboard shortcuts for Microsoft Office [Ultimate guide 2020]

In common uses shortcuts are very important in any kind of program, In this article I will show you the most useful Keyboard shortcuts for Microsoft Office.

Office applications

Here is list of Microsoft office applications

  • Word.
  • Excel.
  • PowerPoint.
  • OneNote.
  • Outlook.
  • Publisher.
  • Access.

Now we will start to learn the Most commonly usable applications Keyboard shortcuts for Microsoft Office

Let’s start with keyboard shortcut keys in microsoft word

1. Keyboard shortcut keys in microsoft word

Keyboard shortcut keys in microsoft word

General Program Shortcuts

There are many general program shortcuts in Microsoft Word that make it easier for you to do everything

  • Ctrl+N: Create a new document
  • Ctrl+O: Open an existing document
  • Ctrl+S: Save a document
  • F12: Open the Save As dialog box
  • Ctrl+W: Close a document
  • Ctrl+Z: Undo an action
  • Ctrl+Y: Redo an action
  • Alt+Ctrl+S: Split a window or remove the split view
  • Ctrl+Alt+V: Print Layout View
  • Ctrl+Alt+O: Outline View
  • Ctrl+Alt+N: Draft View

Moving Around in a Document

You can use keyboard shortcuts to easily navigate throughout your document

  • Left/Right Arrow: Move the insertion point (cursor) one character to the left or right
  • Ctrl+Left/Right Arrow: Move one word to the left or right
  • Up/Down Arrow: Move up or down one line
  • Ctrl+Up/Down Arrow: Move up or down one paragraph
  • End: Move to the end of the current line
  • Ctrl+End: Move to the end of the document
  • Home: Move to the beginning of the current line
  • Ctrl+Home: Move to the beginning of the document
  • Page Up/Page Down: Move up or down one screen
  • Ctrl+Page Up/Page Down: Move to the previous or next browse object (after performing a search)

Selecting Text

Lots of time its very harder to selecting a text while you ate typing in word, so here are shortcuts available which you can use to selecting a text.

  • Shift+Left/Right Arrow: Extend your current selection by one character to the left or right
  • Ctrl+Shift+Left/Right Arrow: Extend your current selection by one word to the left or right
  • Shift+Up/Down Arrow: Extend selection up or down one line
  • Ctrl+Shift+Up/Down Arrow: Extend selection to the beginning or end of the paragraph
  • Shift+End: Extend selection to the end of the line
  • Shift+Home: Extend selection to the beginning of the line
  • Ctrl+Shift+Home/End: Extend selection to the beginning or end of the document
  • Shift+Page Down/Page Up: Extend selection down or up to one screen
  • Ctrl+A: Select the entire document

2. Keyboard shortcut keys in Microsoft PowerPoint

. Keyboard shortcut keys in Microsoft PowerPoint

General Program Shortcuts

First, let’s review some general keyboard shortcuts for opening, closing, and switching between presentations, as well as navigating the Ribbon.

  • Ctrl+N: Create a new presentation
  • Ctrl+O: Open an existing presentation
  • Ctrl+S: Save a presentation
  • F12 or Alt+F2: Open the Save As dialog box
  • Ctrl+W or Ctrl+F4: Close a presentation
  • Ctrl+Q: Save and close a presentation
  • Ctrl+Z: Undo an action
  • Ctrl+Y: Redo an action
  • Ctrl+F2: Print Preview View
  • Alt or F10: Turnkey tips on or off
  • Ctrl+F1: Show or hide the ribbon
  • Ctrl+F: Search in a presentation or use Find and Replace
  • Alt+F: Open the File tab menu
  • Alt+H: Go to the Home tab
  • Alt+N: Open the Insert tab
  • Alt+G: Open the Design tab
  • Alt+K: Go to the Transitions tab
  • Alt+A: Go to the Animations tab
  • Alt+S: Go to the Slide Show tab
  • Alt+R: Go to the Review tab

Navigating Text, Slides and Objects

Shortcuts for quick and easy ways to select text within text boxes, objects on your slides, or slides in your presentation.

  • Ctrl+A: Select all text in a text box, all objects on a slide, or all slides in a presentation (for the latter, click on a slide thumbnail first)
  • Tab: Select or move to the next object on a slide
  • Shift+Tab: Select or move to the previous object on a slide
  • Home: Go to the first slide, or from within a text box, go to the beginning of the line
  • End: Go to the last slide, or from within a text box, go to the end of the line
  • PgDn: Go to the next slide
  • PgUp: Go the previous slide
  • Ctrl+Up/Down Arrow: Move a slide up or down in your presentation (click on a slide thumbnail first)
  • Ctrl+Shift+Up/Down Arrow: Move a slide to the beginning or end of your presentation (click on a slide thumbnail first)

Formatting

he following keyboard shortcuts will save you time so you can edit and format in a snap!

  • Ctrl+X: Cut selected text, selected object(s), or selected slide(s)
  • Ctrl+C or Ctrl+Insert: Copy selected text, selected object(s), or selected slide(s)
  • Ctrl+V or Shift+Insert: Paste selected text, selected object(s), or selected slide(s)
  • Ctrl+Alt+V: Open the Paste Special dialog box
  • Delete: Remove selected text, selected object(s), or selected slide(s)
  • Ctrl+B: Add or remove bold to selected text
  • Ctrl+I: Add or remove italics to selected text
  • Ctrl+U: Add or remove underline to selected text
  • Ctrl+E: Center a paragraph
  • Ctrl+J: Justify a paragraph
  • Ctrl+L: Left align a paragraph
  • Ctrl+R: Right align a paragraph
  • Ctrl+T: Open the Font dialog box when text or object is selected

3. Keyboard shortcut keys in Microsoft PowerPoint

Keyboard shortcut keys in Microsoft PowerPoint

General Program Shortcuts

At the end of our last application of Keyboard shortcuts for Microsoft, Here I will show you best shortcuts keys in Microsoft PowerPoint

  • Ctrl+N: Create a new workbook
  • Ctrl+O: Open an existing workbook
  • Ctrl+S: Save a workbook
  • F12: Open the Save As dialog box
  • Ctrl+W: Close a workbook
  • Ctrl+F4: Close Excel
  • F4: Repeat the last command or action. For example, if the last thing you typed in a cell is “hello,” or if you change the font color, clicking another cell and pressing F4 repeats that action in the new cell.
  • Shift+F11: Insert a new worksheet
  • Ctrl+Z: Undo an action
  • Ctrl+Y: Redo an action
  • Ctrl+F2: Switch to Print Preview
  • F1: Open the Help pane
  • Alt+Q: Go to the “Tell me what you want to do” box
  • F7: Check the spelling
  • F9: Calculate all worksheets in all open workbooks
  • Shift+F9: Calculate active worksheets
  • Alt or F10: Turnkey tips on or off
  • Ctrl+F1: Show or hide the ribbon
  • Ctrl+Shift+U: Expand or collapse the formula bar
  • Ctrl+F9: Minimize the workbook window

Moving Around in a Worksheet

You can use keyboard shortcuts to easily navigate throughout your worksheet, within a cell, or throughout your entire workbook.

  • Left/Right Arrow: Move one cell to the left or right
  • Ctrl+Left/Right Arrow: Move to the farthest cell left or right in the row
  • Up/Down Arrow: Move one cell up or down
  • Ctrl+Up/Down Arrow: Move to the top or bottom cell in the column
  • Tab: Go to the next cell
  • Shift+Tab: Go to the previous cell
  • Ctrl+End: Go to the most bottom right used cell
  • F5: Go to any cell by pressing F5 and typing the cell coordinate or cell name.
  • Home: Go to the leftmost cell in the current row (or go to the beginning of the cell if editing a cell)
  • Ctrl+Home: Move to the beginning of a worksheet
  • Page Up/Down: Move one screen up or down in a worksheet
  • Alt+Page Up/Down: Move one screen to the right or left in a worksheet
  • Ctrl+Page Up/Down: Move to the previous or next worksheet

Selecting Cells

You may have noticed from the previous section you use the arrow keys to move between cells, and the Ctrl key to modify that movement. Using the Shift key to modify the arrow keys lets you extend your selected cells. There are also a few other combos for speeding up selection, as well.

  • Shift+Left/Right Arrow: Extend the cell selection to the left or right
  • Shift+Space: Select the entire row
  • Ctrl+Space: Select the entire column
  • Ctrl+Shift+Space: Select the entire worksheet

Editing Cells

Excel also provides some keyboard shortcuts for editing cells.

  • F2: Edit a cell
  • Shift+F2: Add or edit a cell comment
  • Ctrl+X: Cut contents of a cell, selected data, or selected cell range
  • Ctrl+C or Ctrl+Insert: Copy contents of a cell, selected data, or selected cell range
  • Ctrl+V or Shift+Insert: Paste contents of a cell, selected data, or selected cell range
  • Ctrl+Alt+V: Open the Paste Special dialog box
  • Delete: Remove the contents of a cell, selected data, or selected cell range
  • Alt+Enter: Insert a hard return within a cell (while editing a cell)
  • F3: Paste a cell name (if cells are named in the worksheet)
  • Alt+H+D+C: Delete column
  • Esc: Cancel an entry in a cell or the formula bar
  • Enter: Complete an entry in a cell or the formula bar

Formatting Cells

Ready to format some cells? These keyboard shortcuts make it easier!

  • Ctrl+B: Add or remove bold to the contents of a cell, selected data, or selected cell range
  • Ctrl+I: Add or remove italics to the contents of a cell, selected data, or selected cell range
  • Ctrl+U: Add or remove underline to the contents of a cell, selected data, or selected cell range
  • Alt+H+H: Select a fill color
  • Alt+H+B: Add a border
  • Ctrl+Shift+&: Apply outline border
  • Ctrl+Shift+_ (Underline): Remove outline border
  • Ctrl+9: Hide the selected rows
  • Ctrl+0: Hide the selected columns
  • Ctrl+1: Open the Format Cells dialog box
  • Ctrl+5: Apply or remove strikethrough
  • Ctrl+Shift+$: Apply currency format
  • Ctrl+Shift+%: Apply percent format

Thank you for read this Keyboard shortcuts for Microsoft Office,

Here I shown you complete keyboard shortcuts guide for microsoft office.

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